Crew Management
Elvictor's Disruptive Technological Advance, Infrastructure, and Innovations avail Bespoke Crew Management.
Preamble
Beyond Crew Needs and Expectations
Elvictor's Crew Management service scheme is an out-of-the-box pragmatic solution in line with Elvictor's ethos towards customer-centric philosophy that allows an amalgamation of Elvictor's services to be either included or excluded.
Each scheme's approach is architected on a structured, proactive approach, aligned and morphed with the Principal's/Ship Manager's policy, infrastructure, management concept, quality orientation and strive, and budgetary requirements, qualitative, and risk-related on crew matters and Charterer's best practice compliance.
Philosophy
Never Offer Boxed Services
Provide proven differentiation by elevating and focusing on the Ship Manager's actual needs, providing meritocratic solutions to the services, and then morphing Elvictor's operations through disruptive technological advances to meet the budgetary, qualitative, and targets of each respected Ship Manager. The service value to be Ship Manager's proven cost-minimization and quality enhancement.
Technology
Let us guide you to a technological disruptive Crew Management and Manning Philosophy
The digitalization journey of Elvictor dates back to 2002. Elvictor succeeded in offering an ecosystem through secure and GDPR compliant intranets to both Ship Managers and Seafarers, achieving fundamental integration and interaction between them. Daily operations hassle and complexity of recruitment became unknown words to us. Transparency, proactiveness, and control are what we offer in every dimension of our recruitment process.
The technologies we use are the latest state-of-the-art cloud ecosystems.
The technologies used on our cloud solution are always open source, and some of them are:
- ReactJS - Front-end Development
- Laravel - Back-end Development
- Postgresql - RDBMS
- MongoDB - Non-SQL Database for Big Data
Our software can operate on all kinds of operating systems such as Linux, windows, Android, IOS, Ubuntu. We use CSS which is responsive to all kinds of screen sizes and is compatible with the latest Chrome, IE, Edge, Firefox, Safari browsers.
- No third-party software licenses involved whatsoever.
- Our API approach allows our software to interconnect with various data providers in order to exchange information using the most modern ways.
- Instant updates to users/vessels/crew without IT intervention.
- Instant rollbacks in the event of a malfunction.
Differentiation
- Maintaining and promoting transparency by monitoring, controlling & overseeing (cloud audit 24/7/365) Elvictor's Operations as needed.
- Minimizing Electronic Bureaucracy with Elvictor's cloud innovative means through an integrative and interactive ecosystem.
- Monitoring Performance online based on qualitative and quantitative criteria, precisely measured with documented evidence.
- Reporting and Compliance concerning quality assurance, TMSA 3, MLC, retention, officer matrices, KPIs, which are accurately and timely reported clearly and structurally.
- Full automation of controlled documents of the Ship Manager's ISM. Provision online, through email, and automated notifications reception.
- Integrating the Ship Manager's procedures in Elvictor's digitalized system makes most logistics fully automated and secures every step without any default.
- Dashboards and digital cloud tools for monitoring every recruitment process, providing crew logistic intelligence and managing briefing and debriefing, training and promotion management, officer matrix compliance and retention targets, budgetary control in line with quality control that results to cost minimization.
Competitive Advantages
Services
Our services for crew management and manning, as illustrated below, are not limited to a pre-determined package, nor are they boxed in an inelastic scheme. We morph the crew management and manning services package(s) based on each Ship Manager's actual needs per vessel, seeking to minimize the Ship Manager's operating expenses and provide a calculated lumpsum budget.
The crew management service is a win-win situation for Elvictor and the Ship Manager while the risk is shared to both parties, whereas in the simple crewing, the risk is upon the Ship Manager, who is the crew manager.
| Recruitment Services | Included in the Lumpsum | Optional Services | Optional At Cost with supporting vouchers | Notification & Updating Tools | Crew Management | Crew Manning |
|---|---|---|---|---|---|---|
| Sourcing Seafarers | ✓ | ✓ | ✓ | |||
| Previous Sea Service Authentication | ✓ | ✓ | ✓ | |||
| Screening Seafarers | ✓ | ✓ | ✓ | |||
| Branch Office Interview | ✓ | ✓ | ✓ | |||
| Documentation / Certification Authentication | ✓ | ✓ | ✓ | |||
| Matching candidates with open positions | ✓ | ✓ | ✓ | |||
| Proposal Intelligence Reporting including ISM Controlled Document | ✓ | ✓ | ✓ | |||
| Interview and Teleconference Scheduling with the Ship Manager | ✓ | ✓ | ✓ | ✓ | ||
| Interview and Teleconference Log | ✓ | ✓ | ✓ | ✓ | ||
| Competence Tests for Officers | ✓ | ✓ | ✓ | ✓ | ||
| Reporting of Competence Tests | ✓ | ✓ | ✓ | ✓ | ||
| Negotiations Management concerning wage and contract duration | ✓ | ✓ | ✓ | ✓ | ||
| Acceptance of the candidate. Line up procedure initiates | ✓ | ✓ | ✓ | ✓ | ||
| Medical Logistics and Scheduling | ✓ | ✓ | ✓ | ✓ | ||
| Flag Logistics and Scheduling | ✓ | ✓ | ✓ | ✓ | ||
| Flag Costs | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Training Logistics and Scheduling | ✓ | ✓ | ✓ | ✓ | ||
| Training Costs | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Briefing as per Ship Manager's ISM | ✓ | ✓ | ✓ | ✓ | ||
| Joining Visas Costs and Logistics | ✓ | ✓ | ✓ | ✓ | ||
| PPE logistics | ✓ | ✓ | ✓ | ✓ | ||
| Dispatching documents, items and logistics | ✓ | ✓ | ✓ | ✓ | ||
| Ticketing Management | ✓ | ✓ | ✓ | ✓ | ||
| Ticketing Costs | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Ship Agent logistics and coordination | ✓ | ✓ | ✓ | ✓ | ||
| Ship Agent Costs | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Escorting seafarers to the airport | ✓ | ✓ | ✓ | ✓ | ||
| Reporting tools used for seafarers during their dispatch | ✓ | ✓ | ✓ | ✓ | ||
| Reporting tools used for Ship Manager during seafarers' dispatch | ✓ | ✓ | ||||
| MANNING SERVICES FEES | ||||||
| Agency Fees | ✓ | ✓ | ✓ | |||
| Recruitment Fees | ✓ | ✓ | ✓ | |||
| Sundry Fees | ✓ | ✓ | ✓ | |||
| Communication Fees | ✓ | ✓ | ✓ | |||
| Social Security System Costs | ✓ | |||||
| SEAFARER ASHORE SERVICES | ||||||
| Transporation expenses of the crew within the country of origin | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Expenses of the standby crew | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Bonus for standby | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Rejoining Bonus and incentives management | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Cash Advances | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Seafarers' insurance packages | ✓ | ✓ | ✓ | ✓ | ✓ | |
| TRAINING MANAGEMENT | ||||||
| Specialized Training in Training Centers Costs | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Specialized Training through e-learning | ✓ | ✓ | ✓ | ✓ | ✓ | |
| STCW subsidization (mostly used as incentive) | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Higher National Diploma subsidization (mostly used as incentive) | ✓ | ✓ | ✓ | ✓ | ✓ | |
| In House Training | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Custom Training Courses | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Onboard Training | ✓ | ✓ | ✓ | ✓ | ✓ | |
| ONBOARD SERVICES | ||||||
| Victualling Cost and Logistics | ✓ | ✓ | ✓ | ✓ | ||
| Port Disbursements | ✓ | ✓ | ✓ | ✓ | ||
| Cash to Master | ✓ | ✓ | ||||
| Master's General Account Control | ✓ | ✓ | ||||
| Overlapping Wages | ✓ | ✓ | ✓ | ✓ | ||
| Onboard Visits | ✓ | ✓ | ||||
| Pre-Vetting | ✓ | ✓ | ✓ | ✓ | ||
| COMPLIANCE - AUDITS | ||||||
| TMSA Compliance | ✓ | ✓ | ✓ | |||
| Training Compliance | ✓ | ✓ | ✓ | |||
| Officer Matrix and Experience Compliance | ✓ | ✓ | ✓ | |||
| Vessel Compliance | ✓ | ✓ | ✓ | |||
| STCW Compliance | ✓ | ✓ | ✓ | |||
| Above STCW Compliance | ✓ | ✓ | ✓ | |||
| Cargo Compliance | ✓ |