Crew Manager's Digitalized Operations
Elvictor’s Network Office Interviewing
The candidates are being informed and notified through a coded link to their mobile phones and apps, email, and social media inbox messaged to confirm their visit to the respected network office of Elvictor for an interview or through teleconferencing (zoom, teams, skype).
Crew Interview with Ship Manager / Principal
Notify Approved Seafarer by The Operation's Center
Once Elvictor's Operations Center approves the candidate, Elvictor's ecosystem sends an automatic HTML5 Coded link to the Seafarer to visit our network office for an interview. The benefit here is that the Seafarer does not have to email or enter his SaaS Intranet account. The Seafarer may reply and confirm his availability and schedule of visiting the network office within seconds through his mobile.
Reaching Out The Approved Seafarer
This coded link for security purposes is automatically apostilled to the Seafarer's WhatsApp, Viber, and Facebook Messenger to safeguard that the Seafarer will be informed and notified through all means of available communication.
Collaboration Online
Through his SaaS intranet account that is automatically sent to him upon his application either in the office or online, the Seafarer may collaborate with the persons in charge of Elvictor's network assigned to him automatically by Elvictor's Ecosystem. Possessing access to his SaaS intranet account may confirm his visit and schedule the date and time through this platform.
Elvictor's Network Office Informed
All parties are informed, and there is no need for electronic bureaucracy. There is a chat channel in the web page provided and in the SaaS intranet that the Seafarer may communicate directly with the person in charge of the network office of Elvictor.
Log Of Scheduled Appointments
Every network office possesses a schedule of the arrivals of approved new seafarers. The system is analytical to guide which seafarers to go to which Crew Manager or Operator, who is to be interviewed and by whom and many other critical organizational details for speeding up the process and providing seafarers' applicants' satisfaction and hospitality service.
This scheduling is also categorized for the ex-crew and various parties that may visit the network office for any purpose.
Seafarer Heading For The Interview
The seafarer applicant that Elvictor's Operations Center approves is interviewed depending on his rank, either from a Superintendent Engineer or Port Captain.
Prior Interview
Suppose the applicant/interviewee is an officer. In that case, we request him, through our network office personnel's assistance, to provide us detailed information about his experience in cargos, pumps (if tankers), port experience details, inspections experience, vetting experience, etc. This information is crucial and vital data before his interview.
Interview Questions
This interview is Elvictor's interview, and dynamic questions arise from the system and guide the interviewer on what to ask the interviewee. Some theoretical and practical questions come up in different sequences to ensure that the interviewer will not assist the Seafarer. At the same time, the Seafarer will not have any set of questions and thus be prepared.
The dynamic questions that arise depend on the Seafarer's data and information concerning his experience and previous sea services reported in the SEA.
For example, a dynamic question may be to the Seafarer:
"Why in your previous sea service in [Vessel X Principal 2], your contract duration was three months whereas your average contract period in other previous sea services in the same rank was on average six months?"
Such dynamic questions are developed based on experience from our various Ship Managers who have questioned the same. A specific algorithm is designed based on business intelligence to generate these questions automatically.
Elvictor's Operational Center
Elvictor Operational Center digitally informed of each approved applicant's arrival, possess the analytical experience of each applicant, and the result of the interviews that have taken place with the questions and answers filed. If the interview is a pass, then the network office confirms the candidate to be an official applicant and to be proposed.
Output Factors
Parties informed
The respected branch office(s) of Elvictor is informed
The Operations Center of Elvictor
Results
A multi cross checked applicant, that provides confidence to be proposed.
Advantages
High possibility of the applicant to be approved
High potentiality of the applicant to find position
Not wasting the time of the Ship Manager's Crew Manager to select the best matched seafarer
Value of servicing and dedicated proactive procedures
Takeaways
Philosophy
To monitor any approved candidate (of Elvictor's Operations Center) in the interview process in any network office and not to have any leakages of pre-screened applicants. No hassle to the seafarers, and communication made it easy through the innovative means that Elvictor possesses. Screening, filing, and logging of information concerning experience, skillset, and pending items before the proposal to any Ship Manager.
Proactiveness
Experience analytical logging is required even before the interview stage for Elvictor's ecosystem to generate the in-house developed KPIs crucial for the next recruitment steps. Dynamic interview questions and in the form of qualitative and quantitative are essential for meritocratic and efficient interviews.
Parametric Customization
Ship Manager's Specific interview questions that there is the possibility to be questioned, to be enabled in Elvictor's Interview if and only if approved by the Ship Manager, either qualitative or quantitative.
Best Practice
Elvictor's cloud ecosystem is servicing and informing imminently every single seafarer applicant. Scheduling of the visit and interview made it easy and convenient for all parties—meritocratic approach to interview.
The interviewing system possessing structured information and metrics may identify the personality trait of the candidate.
Data-driven tools at the service of Human Intelligence allow the use and the efficiency of a proactive toolbox for Risk-Averse Recruitment.
Above Best Practice Documented Evidence and Information Pool, prior proposal populates the possibilities for Ship Manager's acceptance of the applicant and enables recruitment speed. Big data drawn by the Ecosystem is unattainable for a human brain to process, categorize and process.
Paperless Operations
The above-described operations are monitored and controlled with various system "statuses" and "sub statuses" to keep track of the process.
Documented Evidence
For audit reasons, every step of the interview and visit of any seafarer is logged to backtrace information in the case may need it.
